---
title: "Sharing a Playbook: Links, Passwords & Expiry Dates"
description: "Share a playbook with a link, protect it with a password, set it to expire at the end of the season, or email it to your team."
category: "Playbooks"
published: "2026-10-10 20:16:56"
updated: "2026-10-11 00:16:56"
url: "https://www.hockeyshare.com/support/kb/playbooks/sharing-playbooks"
---

# Sharing a Playbook: Links, Passwords & Expiry Dates

You can share any playbook with a link. Players and parents don't need a HockeyShare account to open it. Add a password to keep it private, and an expiration date so it stops working when the season ends.

## Step 1 — Make the playbook public

Open the playbook in the builder and click **Playbook Settings**. Under **Playbook Visibility**, choose **Public**.

- **Private** – only you, your collaborators and the teams it's attached to can open it.
- **Public** – anyone with the link can view it.

![Playbook Visibility settings with Private and Public options and the public playbook URL](https://img.hockeyshare.com/01a12836-4659-7166-987f-73a2695ae984/-/format/webp/)

## Step 2 — Add a password (optional)

Check **Require password to view** and enter a password. Viewers see a **Password Required** page and enter it once per visit. Don't use your HockeyShare account password; you'll be giving this one to your team.

## Step 3 — Set an expiration date (optional)

Pick a **Link expiration date**. The link works through the end of that day, then viewers see a **Share Link Expired** page. Click **Clear** to remove the date. Leave it blank for no expiration.

![Require password to view checkbox and link expiration date](https://img.hockeyshare.com/01a12836-4ec8-7700-a7a3-dbdee7ac8057/-/format/webp/)

## Step 4 — Copy the link

Copy the **Public Playbook URL** with the **Copy** button. You can also click **Share** on the playbook's page, or **Copy Link** from the **⋯** menu in **My Playbooks**.

![Share Playbook window with the share URL and copy button](https://img.hockeyshare.com/01a12836-57ba-702e-a349-099556b6dd2a/-/format/webp/)

## Emailing a playbook

Emailing is a Premium feature. In **My Playbooks**, open the **⋯** menu on a playbook and choose **Email**. Add recipients by typing addresses or picking a saved email list, add an optional message, and click **Send**.

- Recipients get the playbook's share link.
- If the playbook is private, sending makes it public.
- If the playbook has a password, the email tells recipients you'll give it to them.
- You can't email a playbook whose link has expired. Change or clear the date first.

![Email Playbook window with recipients and an optional message](https://img.hockeyshare.com/01a12836-616b-748d-ac57-5999f75d4b2e/-/format/webp/)

## What viewers see

- **No password** – the playbook opens right away.
- **Password** – a **Password Required** page, then the playbook.
- **Expired** – a **Share Link Expired** page asking them to contact the team.

You, your collaborators with edit access and managers of attached teams always skip the password and expiration date.

![Password Required page viewers see for a password-protected playbook](https://img.hockeyshare.com/01a12836-6959-7a35-8ad1-a8f99f70aa94/-/format/webp/)

## Tips

- Set the expiration date to the end of your season, so last season's systems don't stay online.
- Send the password separately from the link, e.g. link by email and password in your team chat.
- Need to share many playbooks at once? Select them in **My Playbooks** and use the bulk **Sharing** actions to make them public, set an expiration date or copy all their links.
- Want your players to find every playbook in one place? See [Playbooks & Your Teams](/support/kb/playbooks/playbooks-and-teams).