---
title: "Organizing Plans: Folders, Tags, Search & Bulk Actions"
description: "Find and manage your practice plans with search, filters, calendar view, folders, tags, bulk actions and archiving."
category: "Plans"
published: "2026-10-10 16:59:21"
updated: "2026-10-10 20:59:21"
url: "https://www.hockeyshare.com/support/kb/practice-planner/organizing-practice-plans"
---

# Organizing Plans: Folders, Tags, Search & Bulk Actions

Once you have a season's worth of plans, use folders, tags and filters to find what you need fast. Go to **Plans → My Plans**.

## Search, Filter & Sort

The filter bar at the top of My Plans narrows your list:

- **Search plans** – search your plans by keyword.
- **From / To** – show plans in a date range.
- **Folders** and **Tags** – show plans in one folder or with one tag.
- **Sort** – by practice date, title, last modified, date created or RPE.
- **RPE** – set a minimum and maximum to find easy or hard practices.
- **All / Hide Collab / Only Collab** – show or hide plans other coaches have shared with you as a collaborator.

![My Practice Plans with search, date, folder, tag, sort and RPE filters](https://img.hockeyshare.com/01a12795-e64d-7d86-8c57-e1c2614d975a/-/format/webp/)

## List or Calendar View

Click **List** or **Calendar** above your plans. Calendar view shows each plan on its practice date. Use the arrows to change months. Your choice is remembered next time.

![My Plans calendar view showing plans on their practice dates](https://img.hockeyshare.com/01a12796-0ab5-76ca-91ac-a60b94ca1b0c/-/format/webp/)

## Folders

Folders group plans by team, season or anything else. A plan can be in more than one folder.

- Add a plan to folders on the **Plan Details** step when you create or edit it.
- Create and manage folders in your **Vault**.

## Tags

Tags label plans by topic (Breakouts, Power Play, Skating, etc.). Add tags on the **Plan Details** step. Start typing to pick an existing tag or create a new one.

## Bulk Actions

Check the box next to each plan you want to change. To select every plan that matches your filters, click **Select all … matching**. A bar appears with three menus.

![Two plans selected with the Organize bulk actions menu open](https://img.hockeyshare.com/01a12795-ef3f-745f-8f6c-82d640e8ae00/-/format/webp/)

**Organize**

- **Add to Folders** / **Remove from Folders**
- **Add Tags** – add, replace or remove tags on all selected plans.
- **Add to Collection**
- **Make Copies** – up to 20 plans at a time. Copies are titled "Copy of…". Drills, lines, tags and folders are copied. Collaborators are not.
- **Set Logo** / **Update Template** – change the logo or print template on every selected plan.
- **Archive Plans** / **Unarchive Plans**
- **Delete Plans** – moves them to Trash.

![Add to Folder window for the selected plans](https://img.hockeyshare.com/01a12795-f97b-7bb6-90eb-e23b76bcabf6/-/format/webp/)

![Add Tags window with Add, Replace and Remove modes](https://img.hockeyshare.com/01a12796-029b-7cc3-a775-ccf843feee51/-/format/webp/)

**Share**

- **Send to User**, **Team Share**, **Add Collaborators** / **Remove All Collaborators**
- **Turn Share Links On / Off**
- **Share with Association** / **Unshare from Association**

**Export**

- **Create Coaching Report** – build a season summary from the selected plans.

## Archive Old Plans

Archiving hides a plan from your main list without deleting it. Click **Archived** at the top of My Plans to see archived plans. Unarchive them any time. You can only archive plans you own.

## Deleted Plans

Deleted plans go to **Trash** and stay there for 7 days. Restore them any time before then.

## Tips

- Make a folder for each team or season. Archive last season's plans to keep My Plans short.
- Use the same few tags on every plan. Short, consistent tags make filtering useful.
- Use **Update Template** to switch every selected plan to a new print template at once.
- Copy a plan you like and edit the copy, instead of building from scratch.