---
title: "Organizing with Folders"
description: "Create, nest, color and move Vault folders, and what happens when you delete one."
category: "Vault"
published: "2026-10-11 01:25:38"
updated: "2026-10-11 01:27:02"
url: "https://www.hockeyshare.com/support/kb/vault/vault-folders"
---

# Organizing with Folders

Folders keep your Vault tidy. You can nest folders inside folders and color-code them, and an item can sit in more than one folder.

## Step 1 — Create a folder

Click **New Folder**. Enter a **Folder Name**, an optional **Description**, and pick a **Folder Color**. Click **Create Folder**.

The new folder is created inside whatever folder you have open. Create it from the main Vault view to put it at the top level.

![The Create New Folder window](https://img.hockeyshare.com/01a1287f-e660-7687-8dd7-5a3f75ace4c5/-/format/webp/)

## Step 2 — Add items to a folder

- When adding content, click **Select Folders** to file it straight away.
- For existing items, open the item's **⋮** menu and choose **Move**.
- To move several at once, tick them and use **Move to folder...** in the bar that appears.

## Moving and editing folders

- Drag a folder onto another folder to nest it there.
- Open the folder's **⋮** menu and choose **Edit** to rename it or change its color.

![A folder's actions menu](https://img.hockeyshare.com/01a1287f-eefd-76cb-bb0c-15275539d947/-/format/webp/)

## Deleting a folder

Choose **Delete** from the folder's **⋮** menu. Deleting a folder doesn't delete what's inside. Its items go back to your Vault and its subfolders move up one level.

## Good to Know

- You can have up to 200 folders, nested up to 5 levels deep.
- One item can be in up to 20 folders.
- Sharing a folder shares everything inside it. See [Sharing Vault Items & Folders with a Link](/support/kb/vault/sharing-vault-items).

## Tips

- A folder per season ("2026-27 U14") with subfolders for practices, parents and tryouts works well for most coaches.
- Use colors for the folders you open most, so they stand out.
- Want another coach to work in a folder with you? See [Sharing a Folder with Collaborators](/support/kb/vault/vault-folder-collaborators).